Human Resources

***This procedure may be different if you are utilizing a student worker is working for an off-campus organization. University at Bridgeport and the Goodwin University Magnet Schools qualify as off-campus organizations. Please reach out to StudentJobs@goodwin.edu for instructions.***

1. Please be advised that students will be limited to working a maximum of 15 hours per week ($12/hour), and must fulfill Satisfactory Academic Progress (SAP) requirements.
2. Each FWS position needs to have a Word Document Work Study Position Description form completed and approved by Financial Aid, Finance, and Human Resources prior to hiring an eligible student. Submit this form to StudentJobs@goodwin.edu.
3. The FWS Coordinator will review the position description to ensure it meets Federal Student Aid Regulations. Revisions may be needed.
4. The FWS Coordinator will obtain written confirmation from the supervisor listed. The intended supervisor must monitor the student worker and approve the student worker's time cards.
5. After the supervisor confirms - The proposed job description will be sent to the Vice President for Human Resources and the Senior Director of Finance and Controller of Goodwin University for approval or denial.
   1. If denied, you cannot have a student worker.
   2. If approved, The FWS Coordinator will post the job in Handshake and save the finalized job description.
6. The FWS Coordinator will send eligible, interested student resumes to the hiring manager for review.
7. The hiring supervisor or qualified member of the team/department is responsible for scheduling a time to interview the student.
8. The hiring manager notifies the FWS Coordinator the student they would like to hire.
9. The FWS Coordinator will schedule an appointment for the student to sign the contract and review work-study guidelines.
10. The FWS Coordinator will send the student's contact information to Human Resources and the FERPA Compliance Officer
    1. Human Resources will contact the student and arrange for the student to complete their new hire paperwork virtually.
    2. The FERPA Compliance Officer will schedule the student for FERPA training (Family Educational Rights and Privacy Act).
11. Once the student has met with the Federal Work Study Coordinator and HR, the department supervisor will let the Federal Work Study Coordinator know an official start date for the student. *It is important to pick an accurate start date for payroll purposes*

1. Is there is a substantive change to the FWS Position Description? Please follow the "Creating a new FWS position" procedure. ***In your email requesting the re-approval of the FWS position, please explain why there is a substantive change to the FWS Position Description.***
2. Have you gone without a student worker for a month or more? Please follow the "Creating a new FWS position" procedure.
3. If you answered no to the previous questions, please continue by sending the Word Document Work Study Position Description to StudentJobs@goodwin.edu along with a written request to re-fill the student worker position.
4. Follow Steps 6-17 in the "Creating a new FWS position" procedure to fill the FWS position.
5. To remove a FWS student from a position (resignation, graduation, termination, etc) please notify the FWS Coordinator and Human Resources.

• View job postings on the Career Services Job Board (second Floor) across from the student lounge, or on the Goodwin Handshake webpage to see the work-study opportunities available.
• If there is a posting you are interested in, please follow the application instructions on the Work Study Position Description. If you have any questions, please contact the Federal Work Study Coordinator or email StudentJobs@goodwin.edu.
• If the department supervisor makes an offer, the Work Study Coordinator will reach out to you to schedule a time to meet. In this meeting, you will review guidelines, work study contract, get a copy of your award letter, and meet with Human Resources to hand in your completed new hire paperwork. This paperwork will be sent to your student email prior to your appointment. It will need to be completed and brought to the appointment.
• You will also need to complete a FERPA training session (Family Educational Rights and Privacy Act). This training is a brief session to explain the importance of confidentiality and the laws around FERPA.